Project Manager – Loveland

The Project Manager administers the program which constructs capital infrastructure assets for multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities. This position manages the bidding and contracting processes, administers contracts, manages the contracted budget and payment process, coordinates the project team, maintains project records, and administers the acceptance and closeout process.

Major Responsibilities

  1. Procurement and Contract Administration
    • Coordinate project team formation
    • Administer bid processes to include publication, request for proposal, bid package, pre-bid meetings, bid opening, bid review and assessment, interviews and recommendation
    • Prepare contract documents, coordinate approvals, and ensure compliance with insurance, bonding and legal work status requirements
    • Administer contracts including review, validation, negotiation, and processing of change orders
  2. Budgeting and Payments
    • Prepare and administer project budgets and coordinate loan/grant/escrow requirements
    • Analyze, track and report on project budget status
    • Review invoices and contractor payment requests, prepare comprehensive payment applications, coordinate approvals and assist in coordinating interdepartmental payables process
  3. Project Oversight
    • Prepare and administer project budgets and coordinate loan/grant/escrow requirements
    • Analyze, track and report on project budget status
    • Review invoices and contractor payment requests, prepare comprehensive payment applications, coordinate approvals and assist in coordinating interdepartmental payables process
  4. Project Acceptance
    • Coordinate with the facilities management team on the acceptance and transition of assets from construction to maintenance, including during the warranty period
    • Coordinates municipal acceptance and dedication of improvements
    • Identify, schedule and manage warranty repairs
    • Prepare capital  asset   summary    including   description,  type,   quantity,    location, specifications, installation cost and other pertinent information for asset management plans
  5. Administration
    • Prepare and submit written progress reports
    • Provide input related to projects for annual budgets, annual reports, bond, loan and disclosure statements
    • Prepare for and attend board meetings, prepare and present reports, review board meeting minutes and follow-up on action items
    • Provide input and exhibits to agreements naming the district
    • Prepare reports in Access
    • Prepare and organized documents for board meetings
  6. District Acceptance
    • Review infrastructure acquisition agreements; comprehend district cost and asset acceptance policies and required documentation
    • Review and analyze documentation submitted in developer asset acceptance application; coordinate district engineer certification and facilities management inspection
    • Review and analyze costs submitted in developer cost acceptance application and apply to voter authorized categories; coordinate district engineer certification
    • Coordinate with district team to prepare and process cost acceptances and asset acceptances
  7. Internal and External Stakeholder Relations
    • Develop and maintain productive working relationships with development project managers and coordinators, construction contractors, service contractors, engineers, architects, surveyors, jurisdictional agencies, public service and private utility companies
    • Meet and coordinate district capital infrastructure projects with team of project managers, district engineers, attorneys, district manager, finance manager and other consultants
  8. Other Duties as assigned
  9. Qualifications
  10. To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    General Skills and Abilities:

    • Must be proficient in the operation of computers using Microsoft Windows and Microsoft Office including Outlook, Word, Project and Excel and all additional relevant and required computer hardware and
    • Professional appearance and dress consistent with desired corporate image
    • Demonstrated knowledge of industry practices and terminology
    • Situational awareness
    • Ability to identify problems then develop and implement solutions
    • Strong reasoning, judgment, problem-solving and conflict resolution skills
    • Flexibility and versatility to prioritize and manage projects to completion under multiple, rapidly changing requests
    • Excellent organization and attention to detail
    • Motivated, driven and engaged demeanor
    • Ability to anticipate needs of clients and team members
    • Able to work well under pressure, meet deadlines and follow through on work assignments
    • Collaborative work style with an emphasis on building and fostering relationships
    • Strong interpersonal skills, ability to communicate well at all levels of the
    • High level of integrity and dependability with a strong sense of urgency and results- orientation.
    • Inspires and motivates others to perform well and accepts feedback from
    • Must be willing to understand and carry out company goals and
    • Improves and promotes quality and demonstrates accuracy and
    • Willing to continue professional

    Language Skills:

    • Ability to communicate (speak, read and write) in English with individuals in person, by telephone, and by email
    • Ability to read, analyze, and interpret various documents and service plans agreements in English
    • Ability to compose business correspondence to a variety of audiences
    • Ability to effectively present information and respond to questions from directors, managers, consultants, constituents, various groups and

    Mathematical Skills:

    • Ability to calculate figures and amounts as required in maintaining and reporting expenses, estimates, budgets, discounts, interest, proportions, percentages, areas, volumes and circumferences.

    Reasoning Ability:

    • Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

    Education & Experience:

    • Bachelor’s degree
    • Minimum of five years’ experience in project management

    Equipment: Must be able to operate computer, fax machine, copier, telephone, motor vehicle.

    Physical Demands: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • This position involves work in an office and outdoors at various project sites. Estimate is 75% indoors and 25%
    • While performing the duties of this job, the employee is regularly required to stand and walk.
    • Has frequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above
    • Constant needs to perform the following physical activities: writing/typing, grasping/turning, and finger
    • Lifting/carrying up to 50 pounds
    • Vision requirements: constant needs to read manuals, reports, financial statements, complete forms and view computer
    • Hearing requirements: constant needs to communicate over telephone and in

    Driving Requirements:

    • Must possess a valid Colorado Driver’s License and a clean driving record to operate a company-owned fleet vehicle.
    • Ability and means to travel locally as needed, proof of liability and property damage insurance on vehicle used is

    Work Environment: The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual regularly works in an office environment with a quiet to moderate noise level. The individual also regularly works outdoors and is exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes and airborne particles; outside weather conditions; extreme cold and extreme heat. Occasional early morning, evening and weekend hours may be required as job duties demand

Supervised by: Director of Capital and Facilities Management

Supervises: Construction Contractors and Service Contractors, as directed by the Director of Capital and Facilities Management

Location
  • Loveland, CO
Position Status
Department

Capital and Facilities

Work Experience
  • Required: 5+ years of experience in construction project management, owner's representation, and/or general construction
Education Level Required

Bachelor's Degree

Submit Resume to

ProjMgr@PinnacleConsultingGroupInc.com