Parks and Recreation Facilities Manager

*Please note that this posting is for two Parks and Recreation Facilities Managers, one based in our Loveland office and one based in our Greenwood Village office.*

The Parks and Recreation Facilities Manager administers the program which operates, maintains, and replaces capital infrastructure assets for multiple assigned metropolitan, water & sanitation, parks and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities. This position oversees operations and maintenance activities to ensure proper care of assets, preserve standards and maintain schedules in an efficient, safe and quality focused manner in accordance with asset management plans for new and existing public infrastructure and facilities.

Major Responsibilities

  1. Contractor Oversight
    • Coordinate service contractors and schedules in accordance with facility operations plans
    • Conduct site observations to ensure contracted scope accountability, identify maintenance needs, issue contractor work requests and track action items
    • Conduct and/or facilitate inspections to evaluate contractor performance, assess capabilities, implement corrective measures and identify alternative solutions to meet service needs
    • Manage facilities operations and maintenance during warranty for district constructed assets and coordinate with capital project managers to facilitate transition out of warranty
    • Organize and host contractor meetings and events
    • Administer contractor emergency contact directory and coordinate after hour response
  2. Facility Maintenance
    • Maintain a working knowledge of district assets, locations and maintenance requirements
    • Administer utility locate requests and coordinate locating process for district assets
    • Conduct building inspections for code compliance and issue evaluation reports
    • Perform facility troubleshooting maintenance and minor repair functions
    • Maintain tool inventory and assist with tool/material procurement
  3. Administration
    • Review payment requests to validate completed work
    • Prepare and submit written progress reports including photo documentation
    • Review and maintain a working knowledge of existing operations and maintenance assignments, agreements and easements
    • Provide input to the annual district operations and maintenance budgets
    • Assist in preparing and updating service descriptions and schedules, service area maps, and maintenance standards for inclusion in facility operations plans
    • Assist in preparing and updating asset inventories including location, condition, life-cycle analysis, and maintenance/repair/replacement recommendations
  4. Contracting
    • Assist in developing scopes of work for requests for proposal, conducting pre-bid site meetings, evaluating proposals and participating in interviews
    • Review executed contract documents
    • Review, validate and negotiate change order requests
  5. Internal and External Stakeholder Relations
    • Maintain a working knowledge of industry service contractor capabilities, proficiencies and service areas
    • Develop and maintain productive working relationships with district team, service providers, adjacent property managers, jurisdictional agencies, public and private utility companies
    • Communicate status, respond to requests and coordinate with internal and external teams
  6. Community Inspections
    • Review rules/regulations, perform covenant inspections and supply inspection reports
    • Perform architectural guideline compliance inspections and supply inspection reports

Other duties as assigned.

Supervised by: Director of Capital and Facilities Management

Supervises: Service Vendors and Contractors, as directed by the Director of Capital and Facilities Management

  • Loveland, CO and Greenwood Village, CO
Position Status
  • Full Time Employement

Capital and Facilities

Work Experience
  • 5+ years in property management or project management
Education Level Required

Associates Degree or Bachelor's Degree preferred but not required

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