District Manager

The District Manager is responsible for all aspects of managing the operations of the District including but not limited to operation and maintenance of facilities and related services, covenant enforcement, architectural review and control, ownership and financial database management, budgeting, and managing the activities of the Board of Directors. On behalf of the district, this position manages consultants, service vendors/contractors, maintenance support personnel, and maintains contracts/records and governmental compliance on multiple assigned metropolitan, water, sanitation, park and recreation, and fire protection/emergency service districts.

Major Responsibilities

  1. Board of Directors Relations
  2. Primary responsibility is to serve the Board of Directors and manage the Board Meetings with the main goal being to provide proactive customer service to all Boards, its constituents, consultants, service vendors/contracts, and support personnel. This includes:

    • The District Manager is responsible for the overall operation of the district at the direction of the Board.
    • The District Manager shall advise and inform the Board enabling the Board to make well informed decisions.
    • Oversee preparation and distribution of board packets including agenda, minutes, reports, contracts, and agreements prior to board meeting.
    • Efficiently run the board meetings, provide follow-up action items from the meeting, and ensure items are completed in a timely manner.
    • The District Manager should anticipate situations or issues and be proactive versus reactive.
    • The Manager shall have consistent communication with the Board including periodic status reports at each board meeting.
  3. Financial Management
    • Prepare annual budget for each District and coordinate all financial aspects of the District with Finance and Accounting staff.
    • Assist with Bond issues on behalf of the District.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Prepare the preliminary overall budget, in cooperation with the Finance and Accounting Department.
    • Monitor budget to actual expenses regularly throughout the year.
    • Provide maintenance costs estimation for various district amenities. Review bid proposals documents to determine cost-saving opportunities.
    • Oversee all accounts payable and accounts receivable activities.
  4. Operations
    • Prepare annual operation plan.
    • Oversees District operations per the approved Service Plan and District needs.
    • The District Manager is responsible for the overall operation of the district at the direction of the Board.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Manage service/vendor contractors and implement cost containment strategies to ensure each service is on-time and on-budget.
  5. Captial
    • Oversight of design and installation of all District infrastructure projects.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Work with Capital Department service/vendor contractors and implement cost containment strategies to ensure projects are on-time and on-budget.
  6. Compliance
    • Ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
    • Assist the Designated Election Official in the conduct of special and regular elections according to the Local Government Election Law.
  7. Inter-Government / Constituent Relations
    • Acts on behalf of the Districts with city/town departments as well as state and regional agencies to represent district’s interests.
    • Assist in preparation and distribution of approved District disclosures/information (e.g. water rules and regulations, tap fee resolutions, etc.) to builders and District constituents.
    • Communicate with District constituents, property owners, builders, local municipality, county, and address local concerns, as needed.
    • Facilitate architectural review and covenant operations of the District, when applicable.
    • Manages all communications, including websites, newsletters, and social media.
  8. Interoffice Relations
    • Coordinate and communicate with each administrator to ensure day to day administrative, financial, and operations of the district are maintained.
    • Assist capital and operational staff to ensure services are delivered in a timely manner to meet the needs of the District and constituents.
    • Works closely with Finance and Accounting Department to ensure financial operations of district are maintained.

Other duties as assigned.

Supervised by: Director of District Management and Administration

Supervises: Administrative staff, consultants, and service vendors as required and approved.

Location
  • Loveland, CO and Greenwood Village, CO
Position Status
  • Full Time Employment
Department

Management

Work Experience
  • Multiple years of experience in Public Administration and Community Management
Education Level Required

Bachelor’s Degree in Public Administration, Business Administration, Organizational Management, Real Estate, Community Management or related fields, or equivalent experience

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com