District Administrator

The District Administrator assists the District Manager, Finance Manager, and Project Administrator in all aspects of Special District management including, but not limited to, facility services, budgeting, and managing the activities of the Board of Directors. On behalf of the District, this position manages consultants, service vendors/contractors, maintenance support personnel, and maintains contracts/records and government compliance on multiple assigned metropolitan, water and sanitation, fire protection/emergency service Districts and Authorities.

Major Responsibilities

  1. Board of Director Relations
    •  Assist District Manager to coordinate the Board of Directors Meetings which includes, but is not limited to the following:
      -Schedule meetings.
      -Prepare and distribute board packets.
      -File and post necessary board documentation to ensure compliance with open meeting laws.
      -Prepare minutes, type and distribute draft minutes for review as directed by District Manager.
      -Attend Board meetings, as needed.
      -Prepare action plans for District team members and consultants.Perform general administrative tasks of the District, as needed.
    • Perform general administrative tasks of the District, as needed.

     

  2. Payable and Deposits
    • Coordinate with District Managers, Project Administrators, Accounting Staff, Accounting Managers and the Board to ensure the timely payment of invoices.
    • Coordinate deposits and funding based on client specific processes.
  3. Records/Information Management
    • Maintain Districts’ records, including public records, according to the State of Colorado Archivist’s Records and Retention Guidelines.
    • Maintain ownership databases and files.
    • Maintain and manage client websites.
    • Coordinate with Title agencies and Real Estate agents to prepare necessary closing statements.
    • Assist in preparation and distribution of approved District disclosures/information.
    • Respond to CORA Requests.
  4. Constituent Relations
    • Assist District Manager with communication to constituents, property owners, builders, and local municipalities.
    • Assist District Managers to facilitate architectural review and covenant control operations of the district.
  5. Governmental Compliance
    • Maintain insurance coverage and various district memberships.Assist District Manager to complete all required filings and notices per state statute.
    • Assist the Designated Election Official and District Managers in the conduct of special and regular elections.
    • Stay informed on current and new legislation.
  6. Company Relations
    • Works closely with District Managers, Staff Accountants, and Accounting Managers to handle issues and transactions related to finance.
    • Works closely with District Managers and Project Administrators to handle issues related to maintaining District facilities and improvements.
  7. Other duties as assigned
  8.  

  9. Qualifications
  10. To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    General Skills, Abilities and Requirements:
    • Ability to operate computers using Microsoft Windows and Microsoft Office including: Outlook, Word, Access and Excel and all additional relevant and required computer hardware and software
    • Professional appearance and dress consistent with desired corporate image
    • Demonstrates situational awareness and the ability to anticipate the needs of clients and team members
    • Ability to work well under pressure, be self-motivated, meet deadlines and follow through on work assignments
    • Must be detail oriented, highly organized, and able to prioritize and manage multiple projects in a rapidly changing environment
    • Strong reasoning, judgement and conflict resolution skills
    • Strong interpersonal skills, able to communicate well with all levels of the organization
    • Must be service oriented with a collaborative work style with an emphasis on building and fostering relationships
    • Working knowledge of property management needed to support metropolitan master planned communities
    • Working knowledge of city and state government processes related to metropolitan districts or community associations management
    • High level of integrity and dependability with a strong sense of urgency and results-orientation
    • Inspires and motivates others to perform well and accepts feedback from others
    • Must be willing to carry out company goals and policies

    Preferred:
    • Understanding of the operations of special districts (Title 32 Governmental Agencies).

    Language Skills:
    • Ability to read, analyze, and interpret various documents, contracts, and service plans and various agreements in English.
    • Ability to write reports and business correspondence to a variety of audiences.
    • Ability to effectively present information and respond to questions from managers, Board of Directors, consultants, constituents, various groups and staff.

    Mathematical Skills:
    • Ability to calculate figures and amounts as required in developing service estimates and tracking systems, calculating district budgets, and performing bid

    • Ability to ensure strict and absolute compliance with all local, State and Federal government laws and regulations related to special districts.
    • Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and consultants.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

    Reasoning Ability:
    • Ability to ensure strict and absolute compliance with all local, State and Federal government laws and regulations related to special districts.
    • Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and consultants.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

    Education & Experience:
    • Preferred Bachelor’s degree in Business Administration, Real Estate or related fields.
    • Multiple years of progressively responsible experience in related field with ability to manage large complicated projects and an understanding of real estate development. Knowledge of special districts, government bidding, and Title 32 compliance regulations is preferred.

    Equipment: Must be able to operate computer, fax machine, copier, telephone, motor vehicle.

    Physical Demands: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Stand and walk or sit alternatively depending on specific needs of day. Estimate 75% of time is spent sitting at desk and 25% on feet.
    2. Has infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
    3. Constant needs to perform the following physical activities: writing/typing, grasping/turning, and finger dexterity.
    4. Lifting/carrying less than 10 pounds frequently.
    5. Vision requirements: constant needs to read manuals, reports, financial statements, complete forms and view computer screen.
    6. Hearing requirements: constant needs to communicate over telephone and in person.
    7. Need to perform standing and walking activities related to inspecting property.

    Driving Requirements:
    • Must possess a valid Colorado Driver’s License and a clean driving record to operate a company owned fleet vehicle
    • Ability and means to travel locally as needed, proof of liability and property damage insurance on vehicle used is required

    Work Environment: The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual regularly works in an office environment and does not work near moving mechanical parts. The noise level in the work environment is quiet to moderate. Some overtime and/or irregular hours may be required.

Supervised by: Director of Management and Administration

Location
  • Loveland or Greenwood Village, CO
Position Status
  • Full Time Employment
Department

Administration

Work Experience
  • 2+ years in general business, governmental, community/homeowner association administration, or paralegal/legal assistant
Education Level Required

Associates Degree or Equivalent Certification

Submit Resume to

DistAdmin@PinnacleConsultingGroupInc.com