Data Administrator – Loveland

The Data Administrator assists District Managers, Project Administrators and Accounting Managers in all aspects of capital asset and data management using standard and approved practices and procedures on multiple assigned Special Districts, Authorities and Municipalities. The Data Administrator coordinates and oversees the implementation, training, and ongoing development of data management tools, systems and practices.

Major Responsibilities

  1. Database and Systems Development (Management, Capital, Facilities, Finance)
  2. • Develop, operate, maintain and implement systems, processes and training manuals in a variety of computer programs to facilitate numerous functions to include:
    o Homeowner database – property ownership, development fees, ARC, covenant violations, title status, and Operations and Maintenance (O/M) billing
    o O/M work requests, workflow, historical cost data, ARC and covenant inspections
    o Asset Management inventory and tracking
    o Utility Usage – historical and on-going
    o Elections – eligible elector data preparation

  3. GIS and Maps (Service Area)
  4. • Develop, operate, maintain and implement systems, processes and training manuals in Fulcrum, GIS/ ArcGIS and other systems to provide mapping resources to internal and external clients to include:
    o Asset ownership and inventory
    o Operations and Maintenance Scope
    o Posting Locations
    o Compliance
    o Service Area

  5. Records/Information Management, Reporting and Compliance (Management, Capital, Facilities, Finance)
  6. • Manage data programs, systems, and processes
    • Gather and process data from municipalities and counties
    • Develop and create reports

  7. Company Relations
  8. • Works closely with District Managers, Staff Accountants, and Accounting Managers to handle issues and transactions related to finance
    • Works closely with District Managers and Project Administrators to handle issues related to maintaining District facilities and improvements

  9. Other Duties as Assigned
  10. Qualifications
  11. To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    General Skills and Abilities:
    • Skilled in ArcGIS and in managing database software such as Microsoft Access and Fulcrum
    • Must be able to operate computers using Microsoft Windows and Microsoft Office including: Outlook, Word, and Excel and all additional relevant and required computer hardware and software
    • Working knowledge of property management and board meetings needed to support metropolitan master planned communities
    • Working knowledge of city and state government processes related to metropolitan districts or community management
    • Professional appearance and dress consistent with desired corporate image
    • Demonstrated knowledge of industry practices and terminology
    • Situational awareness
    • Ability to identify problems then develop and implement solutions
    • Strong reasoning, judgement, problem-solving and conflict resolution skills
    • Flexibility and versatility to prioritize and manage projects to completion under multiple, rapidly changing requests
    • Excellent organization and attention to detail
    • Motivated, driven and engaged demeanor
    • Ability to anticipate needs of clients and team members
    • Able to work well under pressure, be self-motivated, meet deadlines, and follow through on work assignments
    • Collaborative work style with an emphasis on building and fostering relationships
    • Strong interpersonal skills with an ability to communicate well at all levels of the organization
    • High level of integrity and dependability with a strong sense of urgency and results-orientation
    • Inspires and motivates others to perform well and accepts feedback from others
    • Must be willing to carry out company goals and policies.
    • Improves and promotes quality and demonstrates accuracy and thoroughness
    • Willing to continue professional development

    Preferred Skills:
    • Understanding of the operations of special districts (Title 32 Governmental Agencies)
    • Knowledge of sequential database design and programming

    Language Skills:
    • Ability to communicate (speak, read and write) in English with individuals in person, by telephone, and by email
    • Ability to read, analyze, and interpret various documents, contracts, and service plans and various agreements in English.
    • Ability to write reports and business correspondence to a variety of audiences.
    • Ability to effectively present information and respond to questions from managers, Board of Directors, consultants, constituents, various groups and staff.

    Mathematical Skills:
    • Ability to calculate figures and amounts as required in developing service estimates and tracking systems, calculating district budgets, and performing bid proposal

    Reasoning Ability:
    • Ability to ensure strict and absolute compliance with all local, State and Federal government laws and regulations related to special districts
    • Ability to solve practical problems and deal with a variety of Boards of Directors, constituents, service vendors, and consultants
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

    Education and Experience:
    • Preferred Bachelor’s degree in data or information management related field
    • Multiple years of progressively responsible experience in related field with ability to manage data and data reporting, database design, troubleshooting and testing, VBA scripting, and Microsoft Access database programming
    • Preferred knowledge of sequential database design and programming
    • Preferred understanding of the operations of special districts (Title 32 Governmental Agencies)

    Equipment: Must be able to operate computer, fax machine, copier, telephone, and motor vehicle.

    Physical Demands: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

    1. Stand and walk or sit alternatively depending on specific needs of day. Estimate 75% of time is spent sitting at desk and 25% on feet

    2. Has infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders

    3. Constant needs to perform the following physical activities: writing/typing, grasping/turning, and finger dexterity

    4. Lifting/carrying less than 10 pounds frequently

    5. Vision requirements: constant needs to read agreements, manuals, reports, financial statements, complete forms and view computer screen

    6. Hearing requirements: constant needs to communicate over telephone and in person

    7. Have need to perform standing and walking activities related to inspecting property

    Driving Requirements:
    • Must possess a valid Colorado Driver’s License and a clean driving record to operate a company owned fleet vehicle
    • Ability and means to travel locally as needed, proof of liability and property damage insurance on vehicle used is required

    Work Environment: The work environment characteristics described here are representative of those an individual may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual regularly works in an office environment and does not work near moving mechanical parts. The noise level in the work environment is quiet to moderate. Occasional early morning, evening and weekend hours may be required as job duties demand.

Supervised by: Director of District Management and Administration

Supervises: N/A

Location
  • Loveland, CO
Position Status
  • Full Time Employment
Department

Administration

Work Experience
  • Required: 2+ years in data/information management, reporting and design and knowledge of property management and state/local governmental processes
  • Preferred: Understanding of Special District Operations and knowledge of sequential database design and programming
Education Level Required

Preferred: Bachelor's Degree in data or information management related field

Submit Resume to

DataAdmin@PinnacleConsultingGroupInc.com