Assistant District Manager – Loveland

Under the direction of the assigned District Manager and supervision of the Department Director, the Assistant District Manager is responsible for assisting the assigned District Manager in all aspects of managing the operations of the District including but not limited to managing the activities of the Board of Directors and budgeting. On behalf of the district, this position works with client teams to manage the operation and maintenance of facilities and related services, manage consultants, service vendors/contractors, maintenance support personnel, and maintain contracts/records and governmental compliance on multiple assigned metropolitan, water, sanitation, park and recreation, and fire protection/emergency service districts.

Major Responsibilities

  1. Board of Directors Relations
    • The primary responsibility is to serve the Board of Directors and assist in managing Districts providing proactive customer service to all Board members, District constituents, consultants, service vendors/contracts, and support personnel.
    • Responsibility for the overall operation of the district at the direction of the Board, under the direction of the assigned District Manager.
    • Support the efforts of the assigned District Manager to advise and inform the Board, enabling the Board to make well-informed decisions.
    • Assist the District Manager with overseeing the preparation and distribution of board packets including agenda, minutes, reports, contracts, and agreements prior to board meeting.
    • Efficiently run the board meetings as needed, provide follow-up action items from the meeting, and work with the District Manager and Client Team to ensure items are completed in a timely manner.
    • Assist assigned District manager in anticipating situations or issues and in addressing issues in a proactive versus reactive manner.
    • Assist the assigned District Manager in maintaining consistent communication with the Board and/or its representatives, including input to the status report provided at each board meeting.
    • Support assigned District Manager by evaluating Board and constituent dynamics.
  2. Budget Management – working with Accountant
    • Assist assigned District Manager with evaluating budget to actual reports to guide operations and decision making throughout the year.
    • Assist assigned District Manager with oversight of the monthly payables process.
    • Works with Client Team to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Provide summary historical data and provide input to assigned District Manager to assist with the preparation of the annual budget for each District and coordination of all financial aspects of the District with Finance and Accounting, and Capital and Facilities staff.
  3. Operations
    • Assist the assigned District Manager in the overall operation of the district at the direction of the Board.
    • Work with the Client Team to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Work with Facilities Management to prepare an annual operation plan.
    • Assist the assigned District Manager in the oversight of District operations per the approved Service Plan.
    • Assist the assigned District Manager in managing service/vendor contractors and implement cost containment strategies to ensure each service is on-time and on-budget
  4. Capital
    • Work with Capital and Facilities Manager to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Work with District Manager to assist with managing service/vendor contractors and implementing cost containment strategies to ensure each service is on-time and on-budget as needed.
  5. Compliance
    • Assist assigned District Manager in the overall responsibility and coordination of Client Teams to ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
    • Assist the Designated Election Official in the conduct of special and regular elections according to Title 1, Article 13.5 statues.
  6. Inter-Government/Constituent Relations
    • Assist the assigned District Manager in acting on behalf of the districts with city/town departments as well as state and regional agencies to represent the district’s interests.
    • Assist in preparation and distribution of approved District disclosures/information (ex. water rules and regulations, tap fee resolutions, etc.) to builders and District constituents.
    • Communicate with District constituents, property owners, builders, local municipality, county, and address local concerns, as needed.
    • Facilitate architectural review and covenant operations of the district, when applicable.
    • Assist in the management of all communications, including websites, newsletters, and social media with Client Teams.
  7. Interoffice Relations
    • Assist the assigned District Manager in coordinating and communicating with Client Teams to ensure day to day administrative, financial, and operations of the district are maintained.
    • Assist capital and operational staff to ensure services are delivered in a timely manner to meet the needs of the District and constituents.
    • Assist the assigned District Manager in working with the Finance and Accounting Department to ensure the financial operations of the district are maintained.
  8. Other Duties as Assigned
  9. Qualifications
  10. To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the skill and/or ability required to perform this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    General Skills and Abilities

    • Must demonstrate the ability to cultivate strong management skills within public and private environments.
    • Requires demonstrated knowledge of experience with Colorado Special Districts and an understanding of the state rules and regulations for a Special District.
    • Must understand and embrace the District’s vision, goals, objectives, policies, and culture
    • Working knowledge of city and state government processes related to metropolitan districts.
    • Understanding of the operations of metropolitan districts (Title 32 Governmental Agencies).
    • Demonstrate knowledge of land use and infrastructure development.
    • Must have a working knowledge of and comply with public records, hearings, notices, and governmental budgets, policy and taxes.
    • Demonstrated knowledge in forecasting required district annual services outlined in the service plan.
    • Must be proficient in the operation of computers using Microsoft Windows and Microsoft Office including Outlook, Word, Project and Excel and all additional relevant and required computer hardware and software.
    • Professional appearance and dress consistent with the desired corporate image
    • Demonstrated knowledge of industry practices and terminology
    • Situational awareness
    • Ability to identify problems then develop and implement solutions
    • Strong reasoning, judgment, problem-solving and conflict resolution skills
    • Flexibility and versatility to prioritize and manage projects to completion under multiple, rapidly changing requests
    • Excellent organization and attention to detail
    • Motivated, driven and engaged demeanor
    • Ability to anticipate the needs of clients and team members
    • Able to work well under pressure, meet deadlines and follow through on work assignments
    • Collaborative work style with an emphasis on building and fostering relationships
    • Strong interpersonal skills, ability to communicate well at all levels of the organization.
    • High level of integrity and dependability with a strong sense of urgency and results-orientation.
    • Inspires and motivates others to perform well and accepts feedback from others.
    • Must be willing to understand and carry out company goals and policies.
    • Improves and promotes quality and demonstrates accuracy and thoroughness.
    • Willing to continue professional development.

    Language Skills

    • Ability to read, analyze, and interpret various documents, contracts, and service plans and various agreements in English.
    • Ability to write reports and business correspondence to a variety of audiences.
    • Ability to effectively present information and respond to questions from the Board of Directors, city/town councils, consultants, constituents, various groups, and staff.

    Mathematical Skills

    • Ability to calculate figures and amounts as required in developing service estimates and tracking systems, calculating district budgets, and performing bid proposals.
    • Ability to monitor financial reports to track capital projects.
    • Ability to decipher General Ledgers.
    • Understanding of Fund accounting.
    • Basic understanding of revenue calculations.

    Reasoning Ability

    • Must have good analytical skills, along with strong problem-solving abilities.
    • Ability to ensure strict and absolute compliance with all local, State and Federal government laws and regulations related to special districts.
    • Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and consultants.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

     Education and Experience

    • Minimum Bachelor’s degree in Public Administration, Business Administration, Organizational Management, Real Estate or related fields, or equivalent experience.
    • Multiple years of progressively responsible experience in Public Administration with the ability to manage many large complicated projects and an understanding of real estate development.
    • Knowledge of metropolitan districts, government bidding, and Title 32 and 29 regulations is required.
    • Experience with operational management of public facilities.

    Equipment

    • Must be able to operate standard office equipment including computer, fax machine, copier, telephone, motor vehicle.

    Physical Demands

    • The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Stand and walk or sit alternatively depending on specific needs of day. Estimate 75% of time is spent sitting at desk or driving, and 25% on feet.
    • Has infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
    • Constant needs to perform the following physical activities: writing/typing, grasping/turning, and finger dexterity.
    • Lifting/carrying less than 10 pounds frequently.
    • Vision requirements: constant needs to read manuals, reports, financial statements, complete forms, and view computer screen.
    • Hearing requirements: constant needs to communicate over the telephone and in person.
    • Needs to perform standing and walking activities related to site observations at each of the Districts.

       Driving Requirements: 

      • Must possess a valid Colorado Driver’s License and a clean driving record to operate a company-owned fleet vehicle.
      • Ability and means to travel locally as needed, proof of liability and property damage insurance on vehicle used is required.

      Work Environment: The work environment characteristics described here are representative of those an individual may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual regularly works in an office environment and does not work near moving mechanical parts. The noise level in the work environment is quiet to moderate. Occasional early morning, evening and weekend hours may be required as job duties demand.

       

    Supervised by: Director of District Management and Administration

    Location
    • Loveland, CO
    Position Status
    • Full Time Employment
    Department

    Management

    Work Experience
    • Multiple years of progressively responsible experience in Public Administration
    Education Level Required

    Bachelor’s Degree in Public Administration, Business Administration, Organizational Management, Real Estate or related fields, or equivalent experience

    Submit Resume to

    DistrictMgr@PinnacleConsultingGroupInc.com