District Manager

The District Manager is responsible for all aspects of managing the operations of the District including but not limited to operation and maintenance of facilities and related services, covenant enforcement, architectural review and control, ownership and financial database management, budgeting, and managing the activities of the Board of Directors. On behalf of the district, this position manages consultants, service vendors/contractors, maintenance support personnel, and maintains contracts/records and governmental compliance on multiple assigned metropolitan, water, sanitation, park and recreation, and fire protection/emergency service districts.

Major Responsibilities

  1. Board of Directors Relations
  2. Primary responsibility is to serve the Board of Directors and manage the Board Meetings with the main goal being to provide proactive customer service to all Boards, its constituents, consultants, service vendors/contracts, and support personnel. This includes:

    • The District Manager is responsible for the overall operation of the district at the direction of the Board.
    • The District Manager shall advise and inform the Board enabling the Board to make well informed decisions.
    • Oversee preparation and distribution of board packets including agenda, minutes, reports, contracts, and agreements prior to board meeting.
    • Efficiently run the board meetings, provide follow-up action items from the meeting, and ensure items are completed in a timely manner.
    • The District Manager should anticipate situations or issues and be proactive versus reactive.
    • The Manager shall have consistent communication with the Board including periodic status reports at each board meeting.
  3. Financial Management
    • Prepare annual budget for each District and coordinate all financial aspects of the District with Finance and Accounting staff.
    • Assist with Bond issues on behalf of the District.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Prepare the preliminary overall budget, in cooperation with the Finance and Accounting Department.
    • Monitor budget to actual expenses regularly throughout the year.
    • Provide maintenance costs estimation for various district amenities. Review bid proposals documents to determine cost-saving opportunities.
    • Oversee all accounts payable and accounts receivable activities.
  4. Operations
    • Prepare annual operation plan.
    • Oversees District operations per the approved Service Plan and District needs.
    • The District Manager is responsible for the overall operation of the district at the direction of the Board.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Manage service/vendor contractors and implement cost containment strategies to ensure each service is on-time and on-budget.
  5. Captial
    • Oversight of design and installation of all District infrastructure projects.
    • Works with necessary staff to ensure timely and accurate cost estimates as well as budgeting for current and future capital projects and operations.
    • Work with Capital Department service/vendor contractors and implement cost containment strategies to ensure projects are on-time and on-budget.
  6. Compliance
    • Ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
    • Assist the Designated Election Official in the conduct of special and regular elections according to the Local Government Election Law.
  7. Inter-Government / Constituent Relations
    • Acts on behalf of the Districts with city/town departments as well as state and regional agencies to represent district’s interests.
    • Assist in preparation and distribution of approved District disclosures/information (e.g. water rules and regulations, tap fee resolutions, etc.) to builders and District constituents.
    • Communicate with District constituents, property owners, builders, local municipality, county, and address local concerns, as needed.
    • Facilitate architectural review and covenant operations of the District, when applicable.
    • Manages all communications, including websites, newsletters, and social media.
  8. Interoffice Relations
    • Coordinate and communicate with each administrator to ensure day to day administrative, financial, and operations of the district are maintained.
    • Assist capital and operational staff to ensure services are delivered in a timely manner to meet the needs of the District and constituents.
    • Works closely with Finance and Accounting Department to ensure financial operations of district are maintained.

Other duties as assigned.

Supervised by: Director of District Management and Administration

Supervises: Administrative staff, consultants, and service vendors as required and approved.

Location

Loveland, CO and Greenwood Village, CO

Position Status

Full Time Employment

Department

Management

Work Experience

Multiple years of experience in Public Administration and Community Management

Education Level Required

Bachelor’s Degree in Public Administration, Business Administration, Organizational Management, Real Estate, Community Management or related fields, or equivalent experience

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com

Accountant

*Please note that this posting is for two Accountants, one in our Loveland office and one in our Greenwood Village office.*

The Accountant supports the Accounting Manager in all aspects of client accounting including but not limited to all day to day accounting functions, payroll, maintenance of general ledger, preparation of financial statements, compiling and monitoring of budgets, managing cash and investments, and assists in maintaining the overall financial health of multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service districts.

Major Responsibilities

  1. Accounting & Budget Functions
    • Primary responsibility is to assist in maintaining the general ledger and accounting systems for each client.
    • Prepares monthly, quarterly and annual financial statements, as needed.
    • Assesses accounting systems, researches and recommends improvements.
    • Assists Accounting Manager with monthly payables processing.
    • Prepares period financial report for Board.
    • Coordinates with Accounting Manager on revenue management, including billings for services and fees and budget comparisons.
    • Coordinates with Accounting Manager on expense management, including analysis of budget to actual and explaining variances.
    • Prepares audit workpapers and coordinates with independent auditors, or completes audit exemption as applicable.
    • Assist with processing client payroll.
    • Prepares year-end tax reporting, including W-2 and 1099 forms.
    • Prepares or assist Accounting Manager with compliance reporting.
    • Assist Accounting Manager with long-range financial projections.
  2. Interoffice Relations
    • Works closely with Director of Finance and Accounting and Accounting Managers to handle issues and transactions related to finance and accounting.
    • Works closely with Administrators in the payables and billings processes.

Other duties as assigned.

Supervised by: Director of Finance & Accounting

Location

Loveland, CO and Greenwood Village, CO

Position Status

Full Time Employment

Department

Finance and Accounting

Work Experience

Required: 1+ years of experience in Accounting

Preferred: Knowledge of government accounting

Education Level Required

Bachelor’s Degree in Accounting, Finance or Business Administration

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com

Facilities Manager

The Facilities Manager administers the program which operates, maintains, and replaces capital infrastructure assets for multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities. This position oversees operations and maintenance activities to ensure proper care of assets, preserve standards and maintain schedules in an efficient, safe and quality focused manner in accordance with asset management plans for new and existing public infrastructure and facilities.

Major Responsibilities

  1. Contractor Oversight
    • Coordinate service contractors and schedules in accordance with facility operations plans
    • Conduct site observations to ensure contracted scope accountability, identify maintenance needs, issue contractor work requests and track action items
    • Conduct and/or facilitate inspections to evaluate contractor performance, assess capabilities, implement corrective measures and identify alternative solutions to meet service needs
    • Manage facilities operations and maintenance during warranty for district constructed assets and coordinate with capital project managers to facilitate transition out of warranty
    • Organize and host contractor meetings and events
    • Administer contractor emergency contact directory and coordinate after hour response
  2. Facility Maintenance
    • Maintain a working knowledge of district assets, locations and maintenance requirements
    • Administer utility locate requests and coordinate locating process for district assets
    • Conduct building inspections for code compliance and issue evaluation reports
    • Perform facility troubleshooting maintenance and minor repair functions
    • Maintain tool inventory and assist with tool/material procurement
  3. Administration
    • Review payment requests to validate completed work
    • Prepare and submit written progress reports including photo documentation
    • Review and maintain a working knowledge of existing operations and maintenance assignments, agreements and easements
    • Provide input to the annual district operations and maintenance budgets
    • Assist in preparing and updating service descriptions and schedules, service area maps, and maintenance standards for inclusion in facility operations plans
    • Assist in preparing and updating asset inventories including location, condition, life-cycle analysis, and maintenance/repair/replacement recommendations
  4. Contracting
    • Assist in developing scopes of work for requests for proposal, conducting pre-bid site meetings, evaluating proposals and participating in interviews
    • Review executed contract documents
    • Review, validate and negotiate change order requests
  5. Internal and External Stakeholder Relations
    • Maintain a working knowledge of industry service contractor capabilities, proficiencies and service areas
    • Develop and maintain productive working relationships with district team, service providers, adjacent property managers, jurisdictional agencies, public and private utility companies
    • Communicate status, respond to requests and coordinate with internal and external teams
  6. Community Inspections
    • Review rules/regulations, perform covenant inspections and supply inspection reports
    • Perform architectural guideline compliance inspections and supply inspection reports

Other duties as assigned.

Supervised by: Director of Capital and Facilities Management

Supervises: Service Vendors and Contractors, as directed by the Director of Capital and Facilities Management

Location

Loveland, CO

Position Status

Full Time Employement

Department

Capital and Facilities

Work Experience

5+ years in property management or project management

Education Level Required

Associates Degree or Bachelor's Degree preferred but not required

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com

Community Manager

The Community Manager, working under the direction of the District Manager, coordinates all aspects of Special District community management, covenant enforcement, community outreach, and architectural control using standard and approved practices and procedures on multiple assigned metropolitan Districts and Authorities.

Major Responsibilities

  1. Constituent Relations
    • Coordinate communication to constituents, property owners, builders, and local municipalities.
    • Facilitate architectural review and covenant control operations of the district.
    • Review and respond to questions, suggestions, and requests from homeowners.
  2. Fee Billings and Deposits
    • Coordinate with District Managers, District Administrators, and Accounting Staff to ensure the timely distribution of fee billings.
    • Coordinate the collection and deposit of fee billings based on client specific processes.
    • Respond to customer inquiries regarding account status.
  3. Records / Information Management
    • Maintain ownership databases and files.
    • Coordinate maintenance and management of client websites.
    • Coordinate with District Management/Administration to respond to Title agencies and Real Estate agents in the preparation of necessary closing statements.
    • Assist in preparation and distribution of approved District disclosures/information.
  4. Board of Director Relations
    • Coordinate with District Manager in preparation of Board of Directors meetings which includes, but is not limited to the following:
      • Implementing the decisions of the board of directors in running the day-to-day operations of the community.
      • Scheduling meetings.
      • Preparation of monthly reports for distribution with board meeting packets.
      • File and post necessary board documentation to ensure compliance with open meeting laws.
      • Attend Board meetings, as needed.
      • Prepare action plans for District team members and consultants.
    • Perform general administrative tasks of the District, as needed.
  5. Governmental Compliance
    • Coordinate with District Manager in maintaining property insurance coverage and various district memberships.
    • Stay informed on current and new legislation, rules and regulations affecting community management operations.
  6. Company Relations
    • Works closely with District Managers, Staff Accountants, and Accounting Managers to handle issues and transactions related to finance.
    • Works closely with District Managers and Project Administrators to handle issues related to maintaining District facilities and improvements.

Other duties as assigned.

Supervised by: Director of Management and Administration

Supervises: N/A

Location

Loveland, CO and Greenwood Village, CO

Position Status

Full Time Employment

Department

Management

Work Experience

2+ years in general business, governmental, community/homeowner association administration, or paralegal/legal assistant

Education Level Required

Bachelors Degree or Equivalent Certification Preferred

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com