District Administration, Operations, and Maintenance of Facilities
District Formation and Organization
- Assist District's attorney with all items related to District's creation:
- Prepare service plan
- Preparation of ballot questions
- Preparation and mailing of notices
- Meet all hearing and filing requirements
- Make all postings and notifications as required by statute
- Negotiate and execute agreements on behalf of District
- Prepare District boundary map and capital improvement exhibits
- Draft District Operation and Maintenance Cost Exhibits
- Coordinate of document preparation, revisions, and implementation including various district agreements (ex. IGA reimbursement agreements, etc)
- Prepare financial model for District:
- Conduct market research of comparable assessed values, mill levies and other inputs to create feasibility analysis
- Calculation of assessed value per build-out projections, property tax and other revenue
- Identify and estimate operating expenditures
- Estimate bond issuances and debt service obligations
- Coordinate with financial consultants in preparation of long-range financial plan
Back to top
District Administration
- Prepare and distribute board packets prior to board meetings
- Attend board meetings and take minutes, type and distribute draft minutes for review
- Prepare monthly action plans for District and consultants
- Maintain District's documents including public records
- Maintain insurance coverage and various district memberships
- Complete all required filings and notices per state statute
- Assist in preparation and distribution of approved District disclosures/information (ex. Water rules and regulations, tap fee resolutions, etc) to builders and District constituents
- Communicate with District constituents, property owners, and builders, local municipality and address local concerns, as needed
- Serve as District Representative to City, County and State governments, as requested
- Create and distribute District newsletter on regular basis
- Perform general administrative tasks of the District as needed
Back to top
Facility Management
- Develop a District Operational Plan that identifies the responsibilities and obligations of the District
- Facilitate all aspects of annual contracting with service contractors
- Competitive bidding process
- Contract Awards
- Budgets
- Certificates of insurance, lien waivers, W9's
- Operate and maintain all District utility operations (Non-potable water, Sanitary Sewer, etc.)
- Perform regular District site observations and prepare monthly operational and maintenance reports
- Operate and maintain District facilities/improvements
- Create and maintain facility operational manual
- Employ required facility operational staff (i.e. lifeguards, maintenance personnel, etc.):
- Administer employee payroll, benefit packages, etc
- Ensure compliance with all governmental regulations regarding employment
- Create and maintain employee handbook
Back to top
