District Management and Administration

Our established processes and procedures allow us to deliver sound administrative support, and manage a wide range of facilities, including parks, green belts, detention/storage ponds, irrigation systems, non-potable water systems, pools, recreational facilities, sewer, storm and water facilities. We create and track budgets, manage capital reports, track state deadlines, update constituent information, handle insurance, and facilitate contracts and legal agreements. On your behalf, we communicate with everyone from the Board to constituents, and we serve as a knowledgeable liaison for the District with local governments and constituents.

District Management / Administration

General Correspondence: Newsletters, Welcome Letters, ARC Information, Website Maintenance
Constituent Communication: Phone Call, E-Mail, Letter tracking
Board Meeting: Preparation, Postings, Packets, Attendance, Minutes and Follow-up
Record Management: Files, Records
Title: Property Closing Support (Title Information / Coordination, Research)
Fee Billings: Utility Billing, O&M Fee, Development Fee
Collections: Past Due Collections, Notices, Lien Filing / Release
Payables: Review and Process Invoices, Draft Payables Listing, Banking
Reporting: Action Plan, Utility Tracking
Compliance: Filing, Reporting
Management Meetings: Scheduling, Status Reporting, Review
Elections: Election Coordination / Administration
Audit: Audit Preparation and Work Papers
Budget: Preparation and Monitoring of Annual budget
ARC Administration: Coordination the Design Review, Acceptance, Fee Collection, Record Management
Covenant Enforcement: Site Observation, Violation Letters
Insurance: Board of Directors, Facilities and Property Policies
Agreements / Contracts: Draft, Administer and Monitor Agreements (Service Contracts, Agreements, IGAs, etc.)
Facilities Management: Operations Plans, Service Area Maps, Utility Locates, Capital Reserve Program, Repair and Replacement Projects
Bidding and Contracting: Requests for proposal, proposal assessments, service agreements, reviews and approvals, compliance with requirements
Contractor Management: Oversight, Coordination, Performance Evaluation
Facility Site Observation: Facility Site Observations and Reporting