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Facilities Operations Manager

The Facilities Operations Manager administers the program which operates, maintains, and replaces capital infrastructure assets for multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities. This position develops and administers operations plans and asset management plans for new and existing public infrastructure and facilities, in addition to, managing maintenance of facilities in accordance with contracts, specifications and standards.

Major Responsibilities

  1. Planning and Programming
  2. • Communicate status, prioritize, respond to requests, and ensure proper care of assets in an efficient and budget conscience manner in conjunction with internal and external teams
    • Prepare and administer comprehensive operations and maintenance budgets per district
    • Prepare and administer facility operations plans to include service descriptions and schedules, service area maps, and maintenance standards
    • Review and report on municipal capital improvements plans, specifically as they relate to and impact managed areas
    • Monitor utility usage data to provide comparative analysis and reporting
    • Coordinate with the capital infrastructure team on the dedication and transition of assets from construction to facilities operations and maintenance, including during the warranty period
    • Prepare and administer asset management plans including location, condition and life-cycle analysis, maintenance/repair reserve budget forecasts, and long-range replacement plans

  3. Contracting
  4. • Develop scopes of work, issue requests for proposal, administer bid processes, evaluate proposals, provide assessments, conduct interviews, and prepare recommendations
    • Prepare contract documents, coordinate approvals, and ensure compliance with insurance, bonding and legal work status requirements
    • Administer contracts including review, validation, negotiation, and processing of change orders

  5. Contractor Oversight
  6. • Oversee operations and maintenance activities to preserve standards and schedules in a safe, quality focused manner
    • Participate in meetings with contractors, consultants and clients to coordinate work scope and schedule
    • Participate in inspections to evaluate contractor performance, assess capabilities and identify solutions to meet service needs

  7. Administration
  8. • Review payment requests and assist in coordinating interdepartmental payables process
    • Analyze, track and report on budget status
    • Prepare and submit written progress reports
    • Provide input related to facilities for bond applications/reports, audits, city and state annual reports, and other compliance reports or inquiries
    • Prepare for and attend board meetings, prepare and present reports, review board meeting minutes and follow-up on action items
    • Review and maintain a working knowledge of existing operations and maintenance assignments, agreements, and easements
    • Provide input to new operations and maintenance assignments, agreements, and easements
    • Organize and file documents, ensure compliance with records retention policies and respond to open records requests

  9. Internal and External Stakeholder Relations
  10. • Develop and maintain productive working relationships with service providers, adjacent property managers, jurisdictional agencies, public service and private utility companies
    • Meet and coordinate district operations with team of project managers, district engineers, attorneys, district manager, finance manager and other consultants

Other duties as assigned.

Supervised by: Director of Capital Infrastructure and Facilities Management

Supervises: Service Vendors and Contractors, as directed by the Director of Capital Infrastructure and Facilities Management


Loveland, CO

Position Status

Full Time


Capital and Facilities

Work Experience

5+ years in property management or project management

Education Level Required

Bachelor's Degree

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