Employment Opportunities

Open Positions


Project Administrator

The Project Administrator supports District Managers by constructing, maintaining, and replacing capital infrastructure assets. This position administers bidding and contracting processes, develops contracted budgets, administers contracts and agreements for contractors, consultants, and service providers, and maintains project records for multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities.

Major Responsibilities

  1. Capital Project Administration
  2. • Assists with project team formation and coordination, preconstruction meetings and permitting
    • Administers the public bid process to include bid publication, bid package, pre-bid meetings, interviews, public bid opening, bid review and assessment
    • Prepares requests for proposal, contract documents, coordinates reviews and approvals, and confirms applicable compliance with bonding, insurance, and legal work status requirements
    • Develops the comprehensive project budget based on contracted amounts, coordinates updates to budgets and applicable loan/grant documents
    • Participates in on-site project meetings, performs site observations and issues summary reports, reviews status reports and schedule updates, coordinates with contractors, consultants, and public works staff, attends board meetings
    • Administers contracts and agreements, reviews change order requests for compliance with terms of existing contracts and agreements, coordinates review and validation of change order requests, incorporates approved change orders into project budget and processes modifications to contracts and agreements
    • Administers the contracted project budget and provides summary reports; collects, reviews and codes invoices, prepares a comprehensive project pay application and coordinates approvals; coordinates payables process with the Finance Manager
    • Organizes and files documents for official project records
    • Administers the acceptance process, updates the capital asset summary; transitions facility operations and maintenance to operations staff
    • Coordinates municipal acceptance and coordinates dedication of improvements
    • Other duties as assigned

  3. Facilities Operations and Maintenance
  4. • Administers programs that operate, maintain, and replace capital infrastructure assets
    • Administers competitive bid processes for service contractors to include requests for proposal, bid review and assessment, interviews, contract documents, approvals, and applicable compliance with insurance and legal work status requirements
    • Conducts site observations and issues reports and recommendations; oversees service contractors and evaluates performance; coordinates operations with existing users, tenants, and public works staff
    • Receives, researches, distributes, and coordinates utility locate notices for District assets
    • Prepares and administers operations plans; coordinates updates to service maps and maintains operations and maintenance manuals
    • Prepares and administers operations and maintenance budget; reviews and validates invoices
    • Administers the capital reserve program, updates asset inventories, develops multi-year replacement budget forecasts
    • Bids, contracts, and administers facility and infrastructure repair and replacement projects
    • Reviews and reports on municipal capital improvement programs
    • Other duties as assigned

  5. Company Relations
  6. • Works closely with District Administrators and District Managers to coordinate issues related to projects, capital assets, and the operations and maintenance of District facilities
    • Works closely with Accounting Managers to coordinate issues related to payables, budgets and proper recording and/or transfer of assets

Supervised by: Director of Capital Infrastructure and Facilites Management

Supervises: n/a

Location

Loveland, CO & Denver, CO

Position Status

Full Time Employment

Department

Capital and Facilities

Work Experience

Required: 5+ years of experience in construction project management, owner's representation, and/or general construction

Education Level Required

Bachelor's Degree in Engineering, Construction Management or Business Administration

Submit Resume to

JOBS@PinnacleConsultingGroupInc.com