The Accountant supports the Accounting Manager in all aspects of client accounting including but not limited to all day to day accounting functions, payroll, maintenance of general ledger, preparation of financial statements, compiling and monitoring of budgets, managing cash and investments, and assists in maintaining the overall financial health of multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service districts.
- Accounting & Budget Functions
- Primary responsibility is to assist in maintaining the general ledger and accounting systems for each client.
- Prepares monthly, quarterly and annual financial statements, as needed.
- Assesses accounting systems, researches and recommends improvements.
- Assists Accounting Manager with monthly payables processing.
- Prepares period financial report for Board.
- Coordinates with Accounting Manager on revenue management, including billings for services and fees and budget comparisons.
- Coordinates with Accounting Manager on expense management, including analysis of budget to actual and explaining variances.
- Prepares audit workpapers and coordinates with independent auditors, or completes audit exemption as applicable.
- Assist with processing client payroll.
- Prepares year-end tax reporting, including W-2 and 1099 forms.
- Prepares or assist Accounting Manager with compliance reporting.
- Assist Accounting Manager with long-range financial projections.
- Works closely with Director of Finance and Accounting and Accounting Managers to handle issues and transactions related to finance and accounting.
- Works closely with Administrators in the payables and billings processes.
Other duties as assigned.
Supervised by: Director of Finance & Accounting
Full Time Employment
Finance and Accounting
Required: 1+ years of experience in Accounting
Preferred: Knowledge of government accounting
Education Level Required
Bachelor’s Degree in Accounting, Finance or Business Administration
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The Project Manager administers the program which constructs capital infrastructure assets for multiple assigned metropolitan, water & sanitation, park and recreation, and fire protection/emergency service Districts, Authorities, and Municipalities. This position manages the bidding and contracting processes, administers contracts, manages the contracted budget and payment process, coordinates the project team, maintains project records, and administers the acceptance and closeout process.
- Procurement and Contract Administration
- Budgeting and Payments
- Project Oversight
- Project Accpetance
- Internal and External Stakeholder Relations
• Coordinate project team formation
• Administer bid processes to include publication, request for proposal, bid package, pre-bid meetings, bid opening, bid review and assessment, interviews and recommendation
• Prepare contract documents, coordinate approvals, and ensure compliance with insurance, bonding and legal work status requirements
• Administer contracts including review, validation, negotiation, and processing of change orders
• Prepare and administer project budgets and coordinate loan/grant/escrow requirements
• Analyze, track and report on project budget status
• Review invoices and contractor payment requests, prepare comprehensive payment applications, coordinate approvals and assist in coordinating interdepartmental payables process
• Observe construction activities to preserve standards and schedules in a safe, quality focused manner
• Participate in meetings with contractors, consultants, clients and public works staff to coordinate work scope and schedule
• Administer the project closeout process including finalization of project records
• Coordinate with the facilities management team on the acceptance and transition of assets from construction to maintenance, including during the warranty period
• Coordinates municipal acceptance and dedication of improvements
• Identify, schedule and manage warranty repairs
• Prepare capital asset summary including description, type, quantity, location, specifications, installation cost and other pertinent information for asset management plans
• Prepare and submit written progress reports
• Provide input related to projects for bond applications/reports, audits, city and state annual reports, and other compliance reports or inquiries
• Prepare for and attend board meetings, prepare and present reports, review board meeting minutes and follow-up on action items
• Provide input and exhibits to agreements naming the district
• Organize and file documents, ensure compliance with records retention policies and respond to open records requests
• Develop and maintain productive working relationships with development project managers and coordinators, construction contractors, service contractors, engineers, architects, surveyors, jurisdictional agencies, public service and private utility companies
• Meet and coordinate district capital infrastructure projects with team of project managers, district engineers, attorneys, district manager, finance manager and other consultants
Supervised by: Director of Capital Infrastructure and Facilites Management
Full Time Employment
Capital and Facilities
Required: 5+ years of experience in construction project management, owner's representation, and/or general construction
Education Level Required
Bachelor's Degree in Engineering, Construction Management or Business Administration